Why Franchise Restaurants Should Outsource Expense and Loan Accounting Validation | Global Shared Services

February 19, 2019

Tracking business expenses and loans is more important than what most franchise restaurant owners think. Having to track your business expenses and loans is not an exciting activity. After all, it takes your focus away from your main role—looking after the restaurant operations. However, you also don’t want to run around in panic, trying to gather and organize all that you need, during tax season or when it’s time to close your loan account. This is where expense and loan accounting validation for franchise restaurants plays a key role.

Expense and loan accounting validation ensures that you are tracking your expenditures and loans and are awareness about your business’s finance. Additionally, you are able to identify issues in spending, stick to your budget, and avoid going into ‘too much’ debt. Starting with expense validation, following is a brief introduction to expense and loan accounting validation for franchise restaurants.

What Is Expense Validation?

Tracking expenses may feel like a mundane task but performing it is extremely important. Keeping track of where you are spending your business money is critical. This is first step in knowing how you are taking control of your business finances and managing your money. At first, tracking expenses may seem like a lot of work but it is up to you to make it as easy or difficult as you want to. By tracking and validating your expenses, you will no longer feel like you have little to show for your hard work.

When expense validation is performed for franchise restaurants without reliable, audited statements, it gives outcomes that are jumbled within the parent company. Even audited statements are unable to provide a reliable measure for them. Professionally performed expense validation can verify the historic results of your franchise restaurant faster and in a more cost-effective way than a full-fledged audit. Following are some of the things you get with expense validation:

Ascertainment of one-time expenses vs. recurring expenses
Review of third-party transactions, and compensation programs
Analysis of expenses due to changes in management and/or personnel

Keep in mind that the above list is not exhaustive and there are many more things included in expense validation.

Not sure who you can trust your franchise accounting and finances to? See why you should choose GSS

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What Is Loan Accounting Validation?

Financing is required by all businesses at some point. Often, the financing is acquired in the form of a commercial bank loan. This loan needs to be repaid within a specified period and with interest. The transactions made in the repayment of the loan can be tracked and recorded using bookkeeping. This would typically involve recording the loan’s receipt, the interest payment over time, and the loan principal’s return at maturity. In case of amortization of the loan, the recording of the loan expense must reflect changes in outstanding loan balance over the term of the loan. This can be ensured with loan accounting validation for franchise restaurants.

Why Outsourcing Expense and Loan Accounting Validation for Franchise Restaurants

There are many benefits of expense and loan accounting validation for franchise restaurants including loan receipt management, interest tracking, loan repayment monitoring, loan compliance monitoring, and full-service reporting. To ensure that you get all these benefits, outsource to an expense and loan accounting validation services. By outsourcing your franchise accounting to an expense and loan accounting validation service such as ours, you will get all the benefits of expense and loan accounting validation mentioned above.

At Global Shared Services, we have some of the best talent and software in the world for expense and loan accounting validation. With us, you get high-performance, end-to-end expense and loan accounting validation services that you can trust. These services are delivered by a team of experienced professional and tailored to the needs of your restaurant business. Outsourcing your franchise restaurant’s expense and loan accounting validation to us will provide you with streamlined processes and the ability to scale through operational efficiencies.

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Insights

Managing finances in a restaurant is more than just balancing the books—it’s a constant challenge of keeping cash flow steady, ensuring payroll is accurate, and staying compliant with tax regulations. With 3-5% profit margins and high transaction volumes, even small financial missteps can have serious consequences. Many restaurant operators rely on generalist CPAs or outdated accounting systems, only to find that their financial reports are inaccurate, tax filings are late, and cash flow projections are unclear. Multi-unit operators face even greater hurdles, juggling multiple locations while trying to maintain financial stability and growth. Outsourcing accounting can provide relief, but choosing the right partner is critical. The best providers go beyond basic bookkeeping, offering real-time financial insights, seamless technology integration, and industry-specific expertise. With the right support, restaurant owners can shift their focus from managing spreadsheets to running and growing a successful business. Here’s what to look for—and what to avoid—when selecting an outsourced accounting provider. Understanding Your Restaurant’s Specific Needs Finding the right outsourced accounting partner starts with understanding your restaurant’s unique financial challenges. Whether you operate a single location or a multi-unit franchise, your accounting needs will vary based on business size, operational complexity, and growth goals. A one-size-fits-all approach won’t work—your financial partner should be equipped to handle the nuances of restaurant finance at every stage. How Size and Complexity Impact Financial Management Every restaurant’s financial needs depend on its size and structure. A single-unit restaurant may only need basic bookkeeping, while a multi-unit operator must manage high transaction volumes, centralized reporting, and payroll across multiple locations. Franchisees face additional complexities, balancing brand requirements with independent financial oversight. Operators who manage finances in-house often hit a breaking point as their business grows. Smaller restaurants may start with a local CPA or DIY bookkeeping, but as revenue and expenses increase, manual processes become unsustainable. A lack of dedicated financial expertise can lead to delayed reporting, tax filing errors, and difficulty tracking profitability. The Role of Technology in Restaurant Accounting Technology plays a critical role in modern restaurant financial management. Restaurants using Restaurant365, QuickBooks, or other accounting platforms need an outsourced provider who understands these systems and can seamlessly integrate financial data. Without this expertise, operators risk manual errors, inefficient reporting, and compliance issues. An effective accounting partner should also be familiar with POS systems, payroll platforms, and inventory management software. The ability to extract and analyze data from these systems ensures accurate financial reporting and real-time insights. Planning for Growth with Scalable Financial Solutions

Enhancing Your Restaurant’s Digital Presence

By William Fleming • September 22, 2024

From email to social media to traditional advertising, there are many ways to invite current and potential clients to engage with your business. However, your website is your most powerful tool when it comes to developing meaningful relationships and giving people a comprehensive view of your team, offerings, and ways in which you can help enhance their lives or solve problems. GSS took these benefits into account as we recently designed and unveiled our new site . Our intention revolves around a renewed ability to connect with clients, to showcase our competitive edge, reflect the current state of our services , and introduce strategies involved in helping restauranteurs gain an advantage. Based on my experience, I thought I’d share some ideas to consider regarding your restaurant's digital footprint. Intention is Key Along with awareness, business owners should consider what they want to convey through their website. Do you have a unique menu offering? A team of caring employees? High quality of service? Are you perfect for a lunch date or a family dinner after a sporting event? As your business evolves, make sure your website is updated to mirror that progress and build credibility with your customers. Reflecting Growth and Innovation A redesigned or updated site will allow you to showcase new menu offerings, testimonials, or community involvement which highlight your restaurant's evolution. For instance, GSS recently expanded our accounting and business intelligence services to include payroll . It's a move that communicates our commitment to staying ahead in the restaurant accounting sector and is now a significant part of our website. Enhancing User Experience User experience is equal to customer experience when it comes to technology. When someone visits your website, you want to ensure that their digital experience is as pleasant as the service they'll receive inside your restaurant. Paying attention to technological upgrades and trends such as faster load times, more intuitive navigation, and better mobile responsiveness can give you the upper hand in retaining visitors and encouraging engagement. If you offer a mobile ordering app , you'll want to keep a close eye on that experience while also keeping your menu, hours, and other information up to date. Boosting SEO and Visibility HubSpot reminds us that search engines prioritize websites that offer fresh content and up-to-date information. You want potential customers to hang out as long as possible on the site because that will continue to inform search engines that you are worthy of a higher ranking. By updating your website periodically, you can prioritize improving search engine optimization (SEO), a critical component of using the power of Google and other engines to drive traffic and boost sales. Final Thoughts GSS went into the web design process to create a seamless user experience, including streamlining navigation, enhancing content, and providing tools to drive business success. However, as Harvard Business Review says, "Businesses can't improve operations without honest and substantive feedback."